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 Financial Statements

 

 

 

2020

MONTHLY FINANCIAL STATEMENTS

2020-08 August

2020-07 July
2020-06 June
2020-05 May
2020-04 April
2020-03 March
2020-02 February
2020-01 January

 

Mayor Quimby's Budget Goals

  • Maintain the equalized municipal property tax rate at the 2019 level
  • Create a multi-year budgeting focus
  • Allow for a 2% raise for most municipal non-represented employees
  • Emphasis on expenditures fostering property tax bas growth

2020 Budget Background Memos & Charts

Budget Deliberation Timeline
Begin   Finish   Description
07/15/19   08/13/19   Departments submit proposals to Finance Comm.
08/05/19   08/14/19   Clerk Treasurer's office compiles submittals
08/15/19   10/10/19   Finance Comm. consideration
    10/10/19   Finance Comm. recommendation
    10/17/19   Publish budget summary and hearing notice
11/07/19   11/07/19   Council budget public hearing
11/07/19   11/07/19   Council consideration (11/15 as backup-up finish)
 
 

2020 Budget As Adopted - 11/7/2019

- Resolution #2019-33

 

Budget Policies and Procedutres

BUDGET POLICIES AND PROCEDURES

• Chapter 53 Waterloo Municipal Code - FINANCE & TAXATION

§53-3 Fiscal Year.

The calendar year shall be the fiscal year.

 
A. Departmental estimates. Each year, on or before August 1 [amended by Ord. 2008-14], each officer, department and committee shall timely file with the Clerk-Treasurer an itemized statement of anticipated disbursements made to carry out the powers and duties of such officer, department or committee during the preceding fiscal year, and a detailed statement of the receipts and disbursements on account of any special fund under the supervision of such officer, department or committee during such year, and of the condition and management of such fund, along with detailed estimates of the same matters for the current fiscal year and for the ensuing fiscal year. Such statements shall be presented in the form prescribed by the Clerk-Treasurer and shall be designated as "Departmental Recommended Budgets" and shall be as nearly uniform as possible for the main division of all departments for incorporation into the budget document.
 

B. Preparation procedure.

(1) Budget to include. Each year the Finance, Insurance and Personnel Committee, with the assistance of the Clerk-Treasurer and the appropriate committees, officers and department heads, shall prepare and submit to the Council a proposed budget presenting a financial plan for conducting the affairs of the City for the ensuing calendar year. The budget shall include the following information:

(a) The expense of conducting each department and activity of the City for the ensuing fiscal year and corresponding items for the current year and last preceding fiscal year, with reasons for increase and decrease recommended as compared with appropriations for the current year.

(b) An itemization of all anticipated income of the City from sources other than general property taxes and bonds issued, with a comparative statement of the amounts received by the City from each of the same or similar sources for the last preceding and current fiscal year.

(c) Such other information as may be required by the Council and by state law

(2) Copies for citizens. The City shall provide a reasonable number of copies of the budget thus prepared for distribution to citizen
 
C. Budget summary. The Clerk-Treasurer shall prepare a summary of the budget and shall publish the notice required under §65.90(3)(a), Wis. Stats. Pursuant to §65.90(3)(b), Wis. Stats., the budget summary shall include the following:
(1) All expenditures, by major expenditure category.
(2) All revenues, by major revenue source.
(3) Any financing source and use not included under Subsection C(1) and (2) above.
(4) All beginning and year end fund balances.
 
D. Appropriation ordinance. The Finance, Insurance and Personnel Committee shall submit to the Council, at the time the annual budget is submitted, the draft of an appropriation ordinance providing for the expenditures proposed for the ensuing fiscal year. Upon the submission of the proposed appropriation ordinance to the Council, it shall be deemed to have been regularly introduced therein.
E. Hearing. The Council shall hold a public hearing on the budget as required by law. Following the public hearing, the proposed budget may be changed or amended and shall take the same course in the Council as other resolutions.
 
A. The amount of the tax to be levied or certified, the amounts of the various appropriations, and the purposes thereof shall not be changed by the Common Council after approval of the budget except by a two-thirds vote of the entire membership of the Council pursuant to §65.90(5), Wis. Stats. Notice of such transfer shall be given by publication within 10 days thereafter in the official City newspaper.
 
B. The heads of each municipal department shall be granted the authority to transfer unspent and unobligated appropriations within departmental budgets in the current budget year, in accordance with the City of Waterloo Budgetary Policies and Procedures document. The policies and procedures document shall be approved by the Council, maintained by the Clerk/Treasurer and amended from time to time as needed.

 

2019

MONTHLY FINANCIAL STATEMENTS

2019-12 December
2019-11 November
2019-10 October
2019-09 September
2019-08 August
2019-07 July
2019-06 June
2019-05 May
2019-04 April
2019-03 March
2019-02 February
2019-01 January

Budget Deliberation Timeline

07/08/18 - 08/16/18 Department proposals to Finance Comm.
08/16/18 - 08/16/18 Clerk Treasurer's office compiles submittals
08/16/18 - 10/11/18 Finance Comm. consideration
10/11/18 - 10/11/18 Finance Comm. recommendation
10/18/18 - 10/18/18 Publish budget summary and hearing notice
11/01/18 - 11/15/18 Council consideration

 

Policies and Procedures

Resolution #2009-33 Budget Policies and Procedures: HERE

• Chapter 53 Waterloo Municipal Code - FINANCE & TAXATION

§53-3 Fiscal Year.

The calendar year shall be the fiscal year.

 
A. Departmental estimates. Each year, on or before August 1 [amended by Ord. 2008-14], each officer, department and committee shall timely file with the Clerk-Treasurer an itemized statement of anticipated disbursements made to carry out the powers and duties of such officer, department or committee during the preceding fiscal year, and a detailed statement of the receipts and disbursements on account of any special fund under the supervision of such officer, department or committee during such year, and of the condition and management of such fund, along with detailed estimates of the same matters for the current fiscal year and for the ensuing fiscal year. Such statements shall be presented in the form prescribed by the Clerk-Treasurer and shall be designated as "Departmental Recommended Budgets" and shall be as nearly uniform as possible for the main division of all departments for incorporation into the budget document.
 

B. Preparation procedure.

(1) Budget to include. Each year the Finance, Insurance and Personnel Committee, with the assistance of the Clerk-Treasurer and the appropriate committees, officers and department heads, shall prepare and submit to the Council a proposed budget presenting a financial plan for conducting the affairs of the City for the ensuing calendar year. The budget shall include the following information:

(a) The expense of conducting each department and activity of the City for the ensuing fiscal year and corresponding items for the current year and last preceding fiscal year, with reasons for increase and decrease recommended as compared with appropriations for the current year.

(b) An itemization of all anticipated income of the City from sources other than general property taxes and bonds issued, with a comparative statement of the amounts received by the City from each of the same or similar sources for the last preceding and current fiscal year.

(c) Such other information as may be required by the Council and by state law

(2) Copies for citizens. The City shall provide a reasonable number of copies of the budget thus prepared for distribution to citizen
 
C. Budget summary. The Clerk-Treasurer shall prepare a summary of the budget and shall publish the notice required under §65.90(3)(a), Wis. Stats. Pursuant to §65.90(3)(b), Wis. Stats., the budget summary shall include the following:
(1) All expenditures, by major expenditure category.
(2) All revenues, by major revenue source.
(3) Any financing source and use not included under Subsection C(1) and (2) above.
(4) All beginning and year end fund balances.
 
D. Appropriation ordinance. The Finance, Insurance and Personnel Committee shall submit to the Council, at the time the annual budget is submitted, the draft of an appropriation ordinance providing for the expenditures proposed for the ensuing fiscal year. Upon the submission of the proposed appropriation ordinance to the Council, it shall be deemed to have been regularly introduced therein.
E. Hearing. The Council shall hold a public hearing on the budget as required by law. Following the public hearing, the proposed budget may be changed or amended and shall take the same course in the Council as other resolutions.
 

 

A. The amount of the tax to be levied or certified, the amounts of the various appropriations, and the purposes thereof shall not be changed by the Common Council after approval of the budget except by a two-thirds vote of the entire membership of the Council pursuant to §65.90(5), Wis. Stats. Notice of such transfer shall be given by publication within 10 days thereafter in the official City newspaper.
 
B. The heads of each municipal department shall be granted the authority to transfer unspent and unobligated appropriations within departmental budgets in the current budget year, in accordance with the City of Waterloo Budgetary Policies and Procedures document. The policies and procedures document shall be approved by the Council, maintained by the Clerk/Treasurer and amended from time to time as needed.

 

(A) Budget Memos

(B) Budget Deliberation Reports

Now completed, see Finance Committee Recommended Budget tab below

(C - T) Department Submittals "09/13/2018" budget iteration

2019 Budget As Adopted By City Council On November 15, 2018

- Budget Narrative -- Committee Recommended 2019 Budget

- Budget Notice Published In Newspaper

 

2018

MONTHLY FINANCIAL STATEMENTS

2018-12 December
2018-11 November
2018-10 October
2018-09 September
2018-08 August
2018-07 July
2018-06 June
2018-05 May
2018-04 April
2018-03 March
2018-02 February
2018-01 January

2018 BUDGET DELIBERATIONS

Resolution #2017-43 Budget Narrative
Resolution #2017-43 Budget SUMMARY By Fund
Resolution #2017-43 General Fund Budget SUMMARY by Department
Resolution #2017-43 Budget DETAIL By Fund
Property Tax Uses and Allocation

Ordinance #2007-05 Amending The Municipal Code Providing For An Annual $30 Municipal Moter Vehicle Registration Fee Pursuant To The Authority Granted By Wisconsin Statutes [Voted Down By City Council]


FINANCE COMM. WORKING DOCUMENTS

GENERAL FUND SUMMARY BY DEPARTMENTS
As of October 4, 2017 -- General Fund By Departments, SUMMARY - General Fund Budget Shortfall $5,164

INFORMATIONAL MEMOS
Clerk/Treasurer's General Fund Budget Recommendations 10/4/17
Employee health insurance cost projections with list of revenue/expenditure policy options, 9/20/17
Three-year employee compensation cost estimate - 2% increases, 9/13/17
Constraints & Opportunities, 8/16/17

DEPARTMENT SUBMITTAL REQUESTS
100 General Fund Revenue
100 Mayor's Office
100 General Govt. & Clerk/Treas.
         - Personnel Request
100 Police
100 Emergency Govt.
100 Public Works
100 Public Works, Conservation Sub-Area

200 CATV/WLOO Cable TV Station
• 201-205 All Impact Fees
220 Fire Department/EMS
         - Personnel Request
         - Capital Requests
         - Revenue Tax Share By Municipality Served, 10/12/2017

225 Parks
         - Personnel Request
300 Debt Service
400 Capital Projects - Summarized with Revenues
         - Public Works Capital Requests
         - Police Department Capital Requests (10/4/2017 revised by Chief Sorenson)
         - Clerk/Treasurer Capital Request
• 402 Special Assessments
• 410-414 All TIF Districts Submittal Narrative Summary
600 Community Development Authority
812 Library
         - Personnel Request
         - Library Capital Request

2017

2017-12 Treasurer's Report Year End

2017-10 Treasurer's Report
2017-09 Treasurer's Report
2017-08 Treasurer's Report

2017-07 Revenues & Expenses SUMMARY Compared to Budget (by fund)
2017-07 Revenues & Expenses DETAIL Compared to Budget (by fund)
2017-07 Balance Sheets (by fund)
2017-07 Treasurer's Report

2017-04 Treasurer's Report
2017-04 Balance Sheet
2017-04-30 Revenues & Expenses Compared to Budget

2017 1st Quarter Treasurer's Report
2017-03 Balance Sheet
2017-03-31 Revenues & Expenses Compared to Budget
2017-02 Balance Sheet
2017-02-28 Revenues & Expenses Compared to Budget
2017-01 Balance Sheet
2017-01-31 Revenues & Expenses Compared to Budget


2017 CITY COUNCIL BUDGET DELIBERATIONS

Adopted 2017 Municipal Budget - Narrative
Adopted 2017 Municipal Budget - Detail by Fund
Proposed 2017 Municipal Budget, published in The Courier


General Fund Submittal - SUMMARY, Balanced Budget, By Sub-Departments, 10/13/2016
General Fund Submittal - DETAIL, Balanced Budget - DETAIL, By Sub-Departments, 10/12/2016
Arriving at Budget Parameters, 10/6/2016
Budget Overview, 8/17/2016

DEPARTMENT SUBMITTALS
• 100 General Fund Revenue - Submittal
• 100 Mayor's - Submittal
• 100 General Govt. - Submittal
• 100 Clerk/Treas - Submittal
• 100 Police - Submittal
• 100 Emergency Govt. - Submittal
100 Public Works - Submittal
         - DPW/Sanitary Sewer Fund cost shift and labor coordination (see Option #1)
• 100 Library - Submittal
• 100 Other Submittals
         - Oakhill Cemetary Association
         - Historical Society
• 200 CATV/WLOO - Submittal
• 201-205 All Impact Fees Submittal Summary

• 220 Fire Department/EMS - 10/11/2016 REVISED SUBMITTAL
• 220 Fire Department/EMS - Submittal
         - Submittal Notes
         - Staffing Levels
         - Capital Requests

• 225 Parks - Submittals
         - Option 1 Coordinator salary: straight salary, raised to $47,500
         - Option 2 Coordinator salary: base salary, bonus and expected overtime
         - Personnel Requests
         - Fund 225 Parks Coordinator Capital Requests
         - Fund 225 DPW Capital Request
• 300 Debt Service - Submittal, page 1
• 300 Debt Service - Submittal, page 2

• 400 Capital Projects - Summary by Funding Source revised 10/5/16
• 400 Capital Projects - By Project Description revised 10/5/16
         - Public Works Capital Requests
         - Police Department Capital Requests
• 402 Special Assessments - Submittal
• 410-414 All TIF Districts Submittal Narrative Summary
• 600 Community Development Authority - Submittal
• 810 Trust Fund Library Memorial - Submittal
• 812 Trust Fund Clark Memorial - Submittal


2016

2016 4th Quarter Treasurer's Report
2016-12 Balance Sheet - after audit
2016-12-31 Revenues & Expenses Compared to Budget - after audit

2016-11-30 4th Quarter Treasurer's Report
2016-11 Balance Sheet
2016-11-30 Revenue & Expenses Compared to Budget

2016-10 Balance Sheet
2016-10-31 Revenue & Expenses Compared to Budget

2016 3rd Quarter Treasruer's Report
2016-09 Balance Sheet
2016-09-30 Revenue & Expenses Compared to Budget

2016-08 Balance Sheet
2016-08-31 Revenue & Expenses Compared to Budget

2016-07 Balance Sheet
2016-07-31 Revenue & Expenses Compared to Budget

2016-06 2nd Quarter Treasurer's Report
2016-06 Balance Sheet
2016-06-30 Revenue & Expenses Compared to Budget
2016-05 Balance Sheet
2016-05-31 Revenue & Expenses Compared to Budget
2016-04 Balance Sheet
2016-04-30 Revenue & Expenses Compared to Budget

2016 1st Quarter Treasurer's Report 
2016-03 Balance Sheet
2016-03-31 Revenue & Expenses Compared to Budget
2016-02 Balance Sheet
2016-02-29 Revenue & Expenses Compared to Budget
2016-01 Balance Sheet
2016-01-31 Revenue & Expenses Compared to Budget 

2016 CITY COUNCIL BUDGET DELIBERATIONS
- Budget Narrative from Clerk/Treasurer

- Resolution #2015-30 Adopting An Annual Budget
- Budget Summary By General Category
- Budget Summary By General Fund Department

Budget Detail By Fund
- 100 General Fund
- Waterloo Water & Light Commission
- 200 Cable TV
- 201 Impact Fees, Storm Water
- 202 Impact Fees, Public Works
- 203 Impact Fees, Park & Rec
- 204 Impact Fees, Sanitary Sewer
- 205 Impact Fees, Water
- 220 Fire Department
- 225 Waterloo Regional Trailhead
- 300 Debt Service
- 400 Capital Projects
- 402 Special Assessments
- 410 TIF District #1
- 412 TIF District #2
- 413 TIF District #3
- 414 TIF District #4
- 600 Community Development Authority
- 810 Trust Fund, Library Memorial
- 812 Trust Fund, Library Clark Memorial
- 820 Agency Fund, Honorary Fire Department

 

2013

2013-12 Revenues & Expenses Compared to Budget
2013-12 Balance Sheet
2013-11 Revenues & Expenses Compared to Budget
2013-11 Balance Sheet
2013-10-17 Waterloo Fire Department Appropriation Calculation
2013-10-17 Cost Estimate for Public Works Dept. LTE or Half-Time Position
2013-10-17 2014 Municipal Debt Service Summary
2013-10-16 2014 Budget Process - Finance Committee Deliberations - Summary
2013-10-15 Waterloo Regional Trailhead - Project Tracking & 2014 Budget Proposal
2013-10-15 Estimate Of Year End Fund Balance For Capital Fund
2013-10-14 Sanitary Sewer Rate Comparison
2013-10-11 Employee Health Care Premiums By Provider - 88%
2013-10-11 Employee Health Care Premiums By Provider - 82%
2013-10-11 Employee Health Care Premiums By Provider - 75%
2013-10-11 Employee Health Care Premium Analysis
2013-10-01 Budget Action Items From August 20, 2013 Memo from Committee Chair Bill Springer
2013-10 Revenues & Expenses Compared to Budget
2013-10 Balance Sheet
2013-09 Revenues & Expenses Compared to Budget
2013-09 Balance Sheet
2013-08 Revenues & Expenses Compared to Budget
2013-08 Balance Sheet
2013-07 Revenues & Expenses Compared to Budget
2013-07 Balance Sheet
2013-06 Revenues & Expenses Compared to Budget
2013-06 Balance Sheet
2013-05 Revenues & Expenses Compared to Budget
2013-05 Balance Sheet
2013-04 Revenues & Expenses Compared to Budget
2013-04 Balance Sheet
2013-03 Revenues & Expenses Compared to Budget
2013-03 Balance Sheet
2013-02 Revenues & Expenses Compared to Budget
2013-02 Balance Sheet
2013-01 Revenues & Expenses Compared to Budget
2013-01 Balance Sheet
2013 STATE FINANCIAL REPORT FORM C
2013 Final Revenues & Expenses Compared to Budget
2013 Final Balance Sheet
2013 Budget - Finance Comm. Recommended - Detail 4 of 4
2013 Budget - Finance Comm. Recommended - Detail 3 of 4
2013 Budget - Finance Comm. Recommended - Detail 2 of 4
2013 Budget - Finance Comm. Recommended - Detail 1 of 4
2013 Budget - 2012-11-15 Budget Consideration Public Hearing Notice
2013 4th Qtr Treasurer's Report
2013 3rd Qtr Treasurer's Report
2013 2nd Qtr Treasurer's Report
2013 1st Qtr Treasurer's Report

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